Administration/003 Adminstration Production Package Policy.pdf

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Index: Administration

Subject: (3) Production Package Policy

Date: October 12, 2000

Revised January 5, 2021

 

When preparing the production package for a unit, it is essential that the project engineer ensure that all the information provided is the most current information available. The production package completion date will be as assigned by the Engineering Manager, typically two days prior to the production start date as shown in Pro-5. (The OMS checksheet will be completed at the same time as the production package, see OMS manual engineering procedure for additional information). After the production packages are complete, the project engineer will enter the production package completion date in Pro-5 and in the PE schedule.

The project engineer will transmit the production package to the Engineering Department Administrative Assistant (EDAA). The EDAA will print all current factory orders from Pro-5 and add them to the production package. It is still recommended that the project engineer print a new copy from Pro-5 and review it carefully to make sure that the production package includes all revisions.

 

Each unit on the factory order must have its own production package. The production package cover sheet should indicate the individual work order number and unit designation (where applicable) for each unit. The EDAA will scan the complete production package for each unit and save them in the Production Package folder for the project on the FO ( J:) drive.

 

The special engineering sheet for the production package will be created as a Word document and saved in the FO_(_J:)_drive“Special Engineering” folder. The file name will indicate the factory order number or work order number where multiple special engineering sheets are required (EX: “J:\A300-A399\A374\Special Engineering\A37401_SE.doc”). If any revisions are made to the special engineering sheet, the revision date shall be listed at the top of the document directly below the original creation date. All revision dates shall be maintained and not overwritten so that the total number of revisions is shown. A template file to create the Special Engineering document can be found in H:\EngMstr\Special Engineering Template.doc. The Special Engineering document will be created at the same time as the unit bill of materials.

 

When changes need to be made to the production package after it has been issued to production, changes can be e-mailed to the Supervisors Plant 1 or Supervisors Plant 2 Outlook distribution lists, and copied to the Engineering Manager and VP of Engineering, as well as any other individual that may be directly affected by the revisions. The project electrical engineer should also be copied on any changes that may affect electrical. The email subject line should reference the factory order number and state “Production Package Change”. For items that cannot be easily transmitted electronically, a hard copy will be given to the EDAA for distribution and an e-mail sent to the individuals listed above notifying them of the change. Any changes which affect submittal documents (drawings, engineering specifications, sequence of operation, etc.) must also be transmitted to the project sales engineer.

 

All changes must show a revision number and a revision date. Do not erase any previous revision dates, but add the new revision date to the document and leave all previous revision dates intact. Revisions will be numbered in sequence reflecting the total number of revisions to a document. The engineering file must also be updated with the revised data.