View source for Administration/007 Adminstration Creating New Subbills.pdf

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<span style="line-height:11.4pt"><span style="tab-stops:1.75in"><span style="vertical-align:baseline"><span style="font-size:10.0pt"><span style="font-family:" arial",sans-serif"=""><span style="color:black"><span style="letter-spacing:-.1pt">From: Jim Ziaukas</span></span></span></span></span></span></span>

<span style="line-height:11.9pt"><span style="tab-stops:1.75in"><span style="vertical-align:baseline"><span style="font-size:10.0pt"><span style="font-family:" arial",sans-serif"=""><span style="color:black"><span style="letter-spacing:-.1pt">Sent: Tuesday, June 22, 1999 11:41 AM</span></span></span></span></span></span></span>

<span style="line-height:11.25pt"><span style="tab-stops:1.75in"><span style="vertical-align:baseline"><span style="font-size:10.0pt"><span style="font-family:" arial",sans-serif"=""><span style="color:black">To: Lewis Watford; Clay Brown; David Ament; Hal Holloway; Jim Ziaukas; Karl Vanky; Matt Engelbert; Mohammad Farooq; Ray Hopkins; Russ Fiveash</span></span></span></span></span></span>

<span style="line-height:11.45pt"><span style="tab-stops:1.75in"><span style="vertical-align:baseline"><span style="font-size:10.0pt"><span style="font-family:" arial",sans-serif"=""><span style="color:black">Subject: (7) ADMINISTRATION—CREATING NEW SUBBILLS</span></span></span></span></span></span>

<span style="line-height:13.6pt"><span style="vertical-align:baseline"><span style="font-size:10.0pt"><span style="font-family:" arial",sans-serif"=""><span style="color:black">The subbill system which we use to create bills of material is intended to be a time saver. The shorter the list of subbills remains, the less time it takes to find the required subbill. Over the course of time, many subbills have been added to the list. Some are valid additions, while others only serve to clog the system.</span></span></span></span></span>

<span style="line-height:13.6pt"><span style="vertical-align:baseline"><span style="font-size:10.0pt"><span style="font-family:" arial",sans-serif"=""><span style="color:black"><span style="letter-spacing:-.15pt">Before creating a new subbill, ask yourself the following:</span></span></span></span></span></span>

<span style="line-height:13.55pt"><span style="vertical-align:baseline">''<span style="font-size:10.0pt"><span style="font-family:" arial",sans-serif"=""><span style="color:black"><span style="letter-spacing:-.1pt">Will the subbill I am creating ever be used again? If so, how often?</span></span></span></span>''</span></span>

<span style="line-height:13.6pt"><span style="vertical-align:baseline"><span style="font-size:10.0pt"><span style="font-family:" arial",sans-serif"=""><span style="color:black"><span style="letter-spacing:-.1pt">If the usage is infrequent, the subbill creates more work (by causing everyone using the system to&nbsp;</span></span></span></span></span></span><span style="line-height:13.6pt"><span style="vertical-align:baseline"><span style="font-size:10.0pt"><span style="font-family:" arial",sans-serif"=""><span style="color:black"><span style="letter-spacing:-.1pt">scan through it and others like it) than it saves.</span></span></span></span></span></span>

<span style="line-height:13.6pt"><span style="vertical-align:baseline"><span style="font-size:10.0pt"><span style="font-family:" arial",sans-serif"=""><span style="color:black">Creating an E1BXXXXXXX&nbsp;or E1EXXXXXXX&nbsp;for a one-time use clogs the subbill system. If you would like to group parts in a subbill for one-time use, create an E1UFOFOXXX where FOFO is the factory order number, and XXX&nbsp;is a sequential number. I would suggest starting with XXX=099, and working backward (098, 097, 096 etcetera).</span></span></span></span></span>

<span style="line-height:13.65pt"><span style="vertical-align:baseline"><span style="font-size:10.0pt"><span style="font-family:" arial",sans-serif"=""><span style="color:black">It is my intention to "clean up" the subbill system so as to make it more user friendly. From time to time, the project engineers will receive a list of subbills for suggested elimination. If any of the engineers has a reason for keeping any of these subbills, they should let me know. Otherwise the subbills on the list will be "obsoleted" from the system.</span></span></span></span></span>

<span style="line-height:13.6pt"><span style="vertical-align:baseline"><span style="font-size:10.0pt"><span style="font-family:" arial",sans-serif"=""><span style="color:black">I have heard comments to the effect: "I don't use the subbills. They're not accurate." The intent of this directive is to help make the subbills accurate so that they are once again reliable and make the job of writing a bill of material easier.</span></span></span></span></span>